{"id":1265,"date":"2026-05-07T08:15:36","date_gmt":"2026-05-07T12:15:36","guid":{"rendered":"https:\/\/jobs.collegesinstitutes.ca\/?post_type=job_listing&#038;p=1265"},"modified":"2026-05-22T01:01:16","modified_gmt":"2026-05-22T05:01:16","slug":"executive-assistant","status":"expired","type":"job_listing","link":"https:\/\/jobs.collegesinstitutes.ca\/fr\/?post_type=job_listing&p=1265","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<div data-pasted=\"true\">\n<p>WE ARE LOOKING FOR TWO (2) EXECUTIVE ASSISTANTS AND THE POSSIBILITY OF CREATING AN ELIGIBILITY LIST FOR FUTURE NEEDS.<\/p>\n<p>Join Our Dynamic Team at Colleges and Institutes Canada (<strong>CICan<\/strong>)!<\/p>\n<p>Are you ready to make a difference in the world of education?\u202fAt Colleges and Institutes Canada,\u202fwe\u2019re\u202fon the lookout for passionate, innovative, and driven individuals to join our team. If\u202fyou\u2019re\u202feager to contribute to a vibrant community and work to strengthen Canada\u2019s\u202fpublicly supported\u202fcolleges, institutes, CEGEPs, and polytechnics, we want to hear from you!<\/p>\n<p>Why Choose Us?<\/p>\n<ul>\n<li>Impactful Work:\u202fBe part of a mission-driven organization dedicated to\u202fadvocacy for\u202fcolleges and institutes\u202facross Canada.<\/li>\n<li>Collaborative Environment:\u202fWork alongside a diverse team of professionals who\u202fare as\u202fcommitted to excellence as you are.<\/li>\n<li>Innovative Culture:\u202fEmbrace a culture that values creativity, innovation, and forward-thinking solutions.<\/li>\n<li>Salary:\u202fObtain a highly competitive compensation<\/li>\n<\/ul>\n<p>Ready to Take the Next Step?\u202fDon\u2019t\u202fmiss out on\u202fthe chance to be part of something extraordinary!<\/p>\n<p>ROLE OVERVIEW<\/p>\n<p>The\u00a0Executive Assistant (EA)\u00a0provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the Division. Acts as coordinator and secretary for various committees and working groups and is required to arrange logistics, prepare and distribute agendas and minutes, ensure that decisions are followed up on in a timely fashion, and that issues are brought to the attention of the Executive or the appropriate Division management member. Collaborates with other Divisions to ensure effective and efficient information flow. Deals with high level contacts inside and outside of CICan. Advises the Division management on the administrative implications of new or revised policies; administers and oversees the financial budgets of the Executive; assists in the co-ordination of employee\/labour relations\u2019 matters for the assigned Division; and performs other duties as assigned.<\/p>\n<p>MINIMUM REQUIREMENTS<\/p>\n<p>Education:<\/p>\n<p>Diploma from a post-secondary institution in Administration or an equivalent combination of education and experience.<\/p>\n<p>Experience:<\/p>\n<p>Minimum 3 years of experience in:<\/p>\n<ul>\n<li>Dealing with high level contacts, internal and external to an organization;<\/li>\n<li><span class=\"TextRun SCXW27263139 BCX8\" lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW27263139 BCX8\">The preparation of a variety of documents, reports, correspondence and presentations;\u202f<\/span><\/span><\/li>\n<\/ul>\n<\/div>\n<div>\n<ul>\n<li>Making travel arrangements;<\/li>\n<li>Writing at a professional level\u00a0<strong>in both French and English<\/strong>;<\/li>\n<li>Developing office procedures;<\/li>\n<li>Developing workplans and forecasting budgetary requirements;<\/li>\n<li>Working with the following software: Office 365 suite and financial reporting systems such as Microsoft Dynamics 365 Business Central (BC)<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Knowledge:<\/p>\n<ul>\n<li>Office administration procedures and processes;<\/li>\n<li>Human resources, financial and administrative processes and practices;<\/li>\n<li>Microsoft Office Suite;<\/li>\n<li>Project Management principles;<\/li>\n<li>Information management principles and practices;<\/li>\n<li>Canadian educational sector.<\/li>\n<li>Artificial Intelligence (AI) tools and its applications<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Language:\u00a0<strong>Bilingual &#8211; English and French\u00a0<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>COMPENSATION :\u00a0$69,965 to $85,643<\/p>\n<p>STATUS:\u00a0Full-time\u202f(non-unionized position)<\/p>\n<p>LOCATION:\u00a0\u202f<strong>301\u00a0\u2011\u00a0350 Sparks St, Ottawa, Ontario K1R 7S8\u00a0\u202f<\/strong><\/p>\n<\/div>\n<div>\n<p>WORKING CONDITIONS:<\/p>\n<ul>\n<li><strong>Hybrid\u00a0<\/strong>work environment <strong>with\u00a0weekly presence required in the office<\/strong><\/li>\n<li>Ability to travel within Canada and internationally<\/li>\n<\/ul>\n<p>Open to:\u202fCICan employees and external applicants<\/p>\n<p>How to\u00a0apply\u202f:<\/p>\n<p>Interested candidates should\u202fsubmit\u202fa cover letter and r\u00e9sum\u00e9 in a PDF format\u00a0<strong data-pasted=\"true\">by May 21, 2026 at 11:59 p.m. EST<\/strong><\/p>\n<p>CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of\u00a0Colour) individuals, and people of all sexual orientations and gender identities.<\/p>\n<p>Do not hesitate to contact Human Resources at 613-746-2222\u202fext\u202f3191 if you require alternative arrangements to submit your application. CICan provides accommodation during all parts of the hiring process, upon request.\u202fIf\u202fcontacted to\u202fproceed\u202fwith the selection process, please\u202fadvise\u202fus if you\u202frequire any accommodation.<\/p>\n<p>Colleges and Institutes Canada\u00a0does\u00a0not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.<\/p>\n<p>We thank all candidates for their\u00a0interest,\u00a0however, only those selected to continue in the selection process will be contacted.<\/p>\n<p>CICan\u2019s\u202foffices in Ottawa are\u202flocated\u202fon the traditional and unceded territory of the Algonquin Anishinaabe Nation.<\/p>\n<\/div>\n","protected":false},"author":777,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"301 \u2011 350 Sparks St, Ottawa, Ontario K1R 7S8","_application":"https:\/\/workforcenow.adp.com\/mascsr\/default\/mdf\/recruitment\/recruitment.html?cid=50d332be-cc93-4d8f-934a-d00af413e2bf&ccId=19000101_000001&lang=en_CA","_company_name":"CICan","_company_website":"https:\/\/www.collegesinstitutes.ca\/","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[11],"job-types":[2],"class_list":["post-1265","job_listing","type-job_listing","status-expired","hentry","job-type-full-time"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/job-listings\/1265","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/users\/777"}],"wp:attachment":[{"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/media?parent=1265"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/job-categories?post=1265"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.collegesinstitutes.ca\/fr\/wp-json\/wp\/v2\/job-types?post=1265"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}