Finance Officer

Colleges and Institutes Canada

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June 19, 2022
Hybrid Work Policy, Canada
Job Type
Annual Salary
$62,000 - $76,000
Hours per Week
Closing Date


Title: Finance Officer

Job Status: Full-time

Classification: PSII

Reports to: Director, Financial Services

Division: Corporate Services


Reporting to the Director, Financial Services, the Finance Officer is responsible for providing support on activities, projects and/or programs in a number of financial and administrative capacities. This may include the development and implementation of financial processes, tracking and monitoring program/project budgets, preparing financial claims, and preparing invoices.

As an excellent communicator and problem solver, the incumbent is responsible for acting as a liaison between financial services and assigned project and/or program teams. This person understands and respects the corporate governance and finance structure and is a content specialist of the funding parameters of the projects and/or programs they are assigned to. They proactively find solutions for reoccurring financial challenges and adapt their support based on core financial services and project and/or program needs at key periods of organizational and project and/or program cycles.

The work of the Financial Officer is reviewed by the Director, Financial Services, in close collaboration with the assign project management, based on objectives and work plans set annually.

General Requirements 

  • Organize and work effectively within a multi-team environment;
  • perform various and complex tasks of a responsible and professional nature;
  • work under pressure to meet deadlines while maintaining a strong attention to detail;
  • self-prioritize and organize work effectively and efficiently and ensure quality of work, often with tight deadlines and shifting priorities;
  • interact effectively with Association staff, senior administrative staff from member institutions, partners and external agencies;
  • treat everyone fairly and equitably and maintain high ethical standards;
  • demonstrated ability to work independently and under pressure with attention to detail;
  • perform duties in accordance with Colleges and Institutes Canada’s competencies, values and code of ethics;
  • ability to work with minimal supervision.

Specific Expectations

  • support project and/or program staff and Managers in the preparation of financial monitoring, tracking and reporting;
  • work with financial services on solving challenges/problems/discrepancies regarding financial issues in projects and/or programs;
  • prepare invoices, travel expense claims, and detailed financial claims and advance requests ensure monthly tracking of project and/or program budgets is conducted in a timely manner, this includes inputting transactions and cross-verifying with budget and financial statements, identifying variances, updating cashflows and projections and communicating with corresponding program delivery team;
  • Support the coordination of subsidy payments, including maintaining database of employer banking information, responding to information requests, conducting payments, and ultimately acting as a liaison between financial services and program team;
  • Support financial operations of international offices (e.g. prepare exchange rate documentation, process insurance requests and verify monthly insurance costs, review synoptic journals, etc.);
  • Prepare any related financial documents as required by financial services or project and/or program teams, including reconciliation requests, specific information requests from external stakeholders, etc.;
  • Prepare financial information in the formats required by various funders in collaboration with Senior Finance Officer and project team members;
  • respond to and/or refer to appropriate personnel, enquiries from member institutions and external agencies and dispatch information as required;
  • ensure decisions followed up in timely manner;
  • develop, utilize, implement and maintain financial and administrative processes; and,
  • Other tasks as assigned.

Minimum Requirements 

  • Graduate from a post-secondary institution in a finance, accounting or related program;
  • A minimum of (3) years’ experience in finance and/or accounting;
  • Significant experience and competence of budget tracking and monitoring;
  • Experience preparing financial invoices and claims;
  • Experience developing financial and administrative processes;
  • Advanced Excel abilities and experience working with various accounting systems (e.g. Sage PFQ) and databases;

Desirable Abilities/Experience 

  • Experience preparing financial claims and advance requests to the government of Canada;
  • demonstrated knowledge and experience working with the Federal government, particularly on wage subsidy programs;
  • Familiarity with payroll systems and CRA rules and regulations on payroll tax deductions, CPP and EI contributions;
  • work experience at a Canadian post-secondary institution and/or knowledge of the Canadian college system;

To be successful in this position you will be able to exhibit our core competencies:  

Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.


How to apply

Interested candidates should submit a cover letter and résumé in a PDF format before July 4, 2022.

CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.

Do not hesitate to contact 613-746-2222 x 5827 if you require alternative arrangements to submit your application. CICan provides accommodations during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

CICan is following local public health guidelines as we navigate the COVID-19 pandemic. When allowable to work from the office, we have a hybrid approach with individuals working from both home and the office. Depending on the requirements of the role, the opportunity may exist to work completely remotely.

It is a mandatory condition of employment that the successful candidate be fully vaccinated against COVID-19 with Government of Canada approved vaccines at least 14 days prior to start date (proof of vaccination is required or proof of accommodation pursuant to the Ontario Human Rights Code).


Employees who are full-time internal candidates, as defined by the Collective Agreement, will be given first consideration. We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.