Program Officer – YAW-K-TVET

Colleges and Institutes Canada

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February 4, 2020
Ottawa, Ontario, Canada
Job Type


Title: Program Officer - YAW-K-TVET
Job status: Full-time
Classification: PS II
Reports to: Manager of Operations, Caribbean and Anglophone Africa (YAW-K-TVET)
Division: International Partnerships
Salary Range: $59,449 to $72,770
Posting Date: January 31, 2020
Closing Date: February 14, 2020
Competition Number: 2020-05

About Us
Located in the heart of the nation’s capital, Colleges and Institutes Canada (CICan) is the voice of Canada’s publicly supported colleges, institutes, cégeps and polytechnics, and an international leader in education for employment in over 25 countries. CICan’s members add over $190B to Canada’s economy annually and contribute to inclusive economic growth by working with industry and community partners to offer more than 10,000 programs to learners in urban, rural, remote, and northern communities.

CICan is an innovative, responsive and entrepreneurial learning organization that values diversity, accountability and transparency and supports the ongoing development of the country’s college and institute system and its people.

Reporting to the Manager of Operations, Caribbean and Anglophone Africa (YAW-K-TVET), the Program Officer is primarily responsible for supporting the program in a number of financial, technical and administrative capacities. The Program Officer will work within frameworks defined by YAW-K-TVET and will take initiative in solving problems within those parameters. The incumbent may be assigned to coordinate YAW-K-TVET activities, other program initiatives and/or to assist other Officers in the design, implementation, and coordination of project activities.

The Program Officer will work closely with YAW-K-TVET’s Ottawa-based Senior Program Officer as well as YAW-K-TVET Senior Technical Advisors, other Program Officers and Administrative Coordinators in Canada and in Kenya and will be primarily responsible for supporting the development, planning and implementation of program activities including monitoring and evaluation, and drafting of and revising documents including reports, proposals, guidelines, promotional materials and correspondence.

The Program Officer, YAW-K-TVET will:
• Work in close collaboration with the Canadian-based SPO in the implementation and coordination of the program’s activities, including providing support and guidance to member colleges/institutes that are implementing YAW-K-TVET;
• coordinate project activities in Kenya in partnership with other POs;
• monitor and support cluster coordinators including financial management with clusters
• monitor implementation and recommend required actions;
• contribute to project documentation including reports, workplans, and project products
• support Kenyan institutional partners to achieve project results;
• assist with Monitoring and Evaluation activities of the project (i.e. inputting data in the software, data collection, preparing reports from the M&E software, etc.)
• support team in conducting research and surveys, analyzing data, preparing reports and guidelines, and preparing proposals, as assigned;
• monitor the work flow and activities associated with assigned projects including planning, operational, development, contracts as well as guidance and support for the member colleges/institutes;
• assist in the preparation and revision of various types of documents including contracts and terms of reference when required;
• provide information to member colleges/institutes regularly to assist in their implementation of projects;
• participate in the review of assigned projects to ensure that all contractual obligations are being met by all parties and report regularly on the implementation of activities and any anomalies;
• contribute to the effectiveness of team decision-making by obtaining information, searching records and preparing briefs;
• support the coordination of meetings and events, including travel;
• support the team and provide direction as required;
• perform other related duties as may be assigned from time to time.

Minimum Requirements
• graduate from a post-secondary institution or an equivalent combination of education and experience;
• knowledge of international development; familiarity with the strategies of development and the economic and political realities of the developing world;
• demonstrated ability to work collaboratively with a variety of stakeholders at different levels;
• three years’ experience in managing information and administrative processes;
• ability to function with flexibility and autonomy;
• strong organizational, communication and interpersonal abilities;
• strong analytical skills and experience collecting, organizing, and analysing data.
• ability to work under pressure and sometimes changing deadlines, with strong attention to detail;
• ability to prioritize multiple tasks and demands simultaneously
• ability to exhibit sound tact and diplomacy
• demonstrated ability to being creative and innovative when problem-solving;
• excellent writing skills;
• knowledge of results-based management (RBM).
• fluency in English;
• demonstrated strong ability using Microsoft Office Suite (intermediate Excel);
• ability to treat everyone fairly and equitably and maintain high ethical standards
• ability to perform duties in accordance with CICan’s competencies, values and code of ethics;
• be able to travel domestically and internationally.

Core Competencies
Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.

Desirable Requirements
• knowledge of M&E software;
• knowledge and understanding of the Canadian college system;
• demonstrated knowledge of the Education for Employment (EFE) approach;
• experience working with procurement processes and practices;
• knowledge of French and/or Swahili;
• international work experience;
• experience working on donor-funded projects, in particular with Global Affairs Canada.

The Perks
• A complete benefit package
• Generous group RRSP contributions
• Great work environment with flexible hours
• 4 weeks vacation;
• Time off with pay between Christmas and New Years
• Summer hours
• Generous paid time off package including paid sick time, medical/dental appointment leave and family sick leave)
• Corporate discounted gym membership
• Professional development opportunities

How to Apply
Interested candidates should submit a cover letter and résumé to Kim Royer, Human Resources Manager before 4pm on February 14, 2020 via email to:

CICan is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact me if you require alternative arrangements to submit your application.

CICan provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise me if you require any accommodation.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

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