Senior Program Officer

Colleges and Institutes Canada

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May 23, 2019
Ottawa, Ontario, Canada
Job Type
Annual Salary
74k - 90k
Hours per Week
Closing Date






Title:                           Senior Program Officer

Classification:         Program Staff III

Supervisor:              Director, Caribbean and Anglophone Africa

Division:                   International Partnerships

Date:                          May 24th, 2019




Job Summary:


Reporting to the Director, Caribbean and Anglophone Africa, the Senior Program Officer (SPO) is primarily responsible for supporting the development, planning, implementation and management of complex activities, primarily related to the programs/projects within the Caribbean/Anglophone Africa regions. This includes the development of work plans, budgets, writing reports/briefs, the preparation and delivery of presentations and the coordination of day-to-day work assigned.

The incumbent will play a leadership, consulting and problem-solving role with member institutions, partners, senior officials, funding agencies and staff. This position will focus on activities with current CICan programs within the Caribbean and Anglophone Africa team, although not exclusively. Current programs include (amongst others), the Global Affairs Canada Caribbean Skills to Access the Green Economy (SAGE) program, the Kenya Education for Employment Program (KEFEP) and the Tanzania Improving Skills for Education Program (ISTEP). These programs facilitate the participation of Canadian colleges/institutes in building capacity for employment and entrepreneurship by supporting the development of TVET systems through a focus on education for employment. The SPO is also responsible for providing assistance and technical support for proposal development, monitoring and follow-up, if/as required.

The work of the Senior Program Officer is reviewed, supported and managed by the Director, Caribbean and Anglophone Africa (or designate) based on objectives and work plans set annually.

General Expectations:

  • play a leadership, consulting and problem-solving role with members, partners, stakeholders and CICan staff;
  • interact effectively with CICan staff, senior and administrative staff from member institutions, partners and external agencies;
  • ability to function with a significant level of flexibility and autonomy, performing various and complex tasks under pressure with attention to detail;
  • ability to work within a team environment and recommend results-based solutions;
  • sound judgment and tact;
  • take initiative in solving problems within the framework of assigned programs/projects;
  • make efficient and effective decisions resulting in sustainable development;
  • provide support, training to field staff, team members and member institutions;
  • prioritize and organize work effectively and efficiently;
  • treat everyone fairly and equitably and maintain high ethical standards;
  • perform duties in accordance with CICan competencies, values and code of ethics;
  • be available to travel, domestically and internationally.

Specific Expectations: The Senior Program Officer will:

  • participate in developing, planning, implementing and managing activities supporting Caribbean/Anglophone Africa programs/projects and new initiatives (Expressions of Interest, proposals, etc.);
  • review and administer partnerships implemented by member institutions and coordinate the workflow associated with tasks delegated (SAGE, KEFEP, ISTEP, etc.). Provide guidance, planning and operational support to member institutions, development partners (Global Affairs Canada, etc.), CICan staff and consultants;
  • participate in the development and drafting of annual work plans, budgets, analytical reports, core program documents (Logic Model, Performance Measurement Framework and Risk Register) handbooks, training manuals, workshop materials and other documents with Senior Technical Advisors (STAs), other CICan staff and Canadian college/institute partners;
  • develop and implement various tools to be accessed by member institutions;
  • prepare annual budgets and monitor budget utilization and financial activity reports;
  • review financial reports from field offices;
  • coordinate Canadian and overseas missions and the recruitment of consultants including the development of evaluation, selection and orientation processes;
  • draft consultant contracts, manage consultant deliverables, monitor contract compliance and facilitate timely payment of invoices;
  • prepare call for proposals for our membership with terms of reference provided by partners in collaboration with STAs;
  • develop and update operations manuals and work templates;
  • conduct research, compile records, develop briefs and presentations;
  • draft and/or support the preparation of communications products, submissions, briefs and position papers to/for the federal government and other documents for public consumption;
  • participate in the development of programs with the competency-based approach;
  • participate in the development and implementation of policies, procedures, and strategies;
  • write narrative and financial reports, proposals and concept papers;
  • maintain contact with funders, embassies, related government sectors in Canada and overseas partners;
  • promote and market the role and expertise of the membership and of CICan and the opportunities for member participation in various phases of programs;
  • assist in the development of strategies for new projects;
  • perform other related duties as may be assigned from time to time.

Minimum Requirements: 

  • graduate from a post-secondary institution or an equivalent combination of education and experience;
  • demonstrated understanding of the college/institute system in Canada;
  • demonstrated leadership, decision-making and problem-solving capabilities;
  • high degree of organizational, interpersonal and communication skills;
  • demonstrated experience in the preparation of implementation plans, work plans, narrative and financial reports, budget projections and manual of operations;
  • demonstrated competence in the planning, implementation and administration of programs and projects funded by Global Affairs Canada and other donors;
  • demonstrated abilities in budget development and management, in preparing financial reports for projects and in reconciliations, etc.;
  • demonstrated expertise and capacity in research and evaluation techniques;
  • demonstrated experience in the preparation and management of consultant contracts and deliverables;
  • demonstrated experience in organizing missions and events;
  • demonstrated experience in providing support to field office operations;
  • demonstrated experience in the area of capacity building and training;
  • demonstrated ability to work collaboratively with a variety of stakeholders and at various levels of organizational hierarchy;
  • experience in strategic planning, preferably as it relates to project/program management;
  • demonstrated research, analytical and writing abilities in the preparation of reports, concept papers and/or proposals for Global Affairs Canada and other donors;
  • demonstrated knowledge and understanding of partner and country-led collaborative approaches that address community needs;
  • fluency in written and verbal English;
  • extensive experience in results-based program management (RBM);
  • ability to use Internet search engines;
  • demonstrated abilities using Microsoft Office Suite (intermediate Excel) and communication technologies, etc.
  • knowledge of the economic realities, development strategies and skills training policies of countries in the Caribbean and Anglophone Africa.

Desirable Abilities/Experience:

  • international work experience;
  • ability to comprehend and communicate in French;
  • work experience at a Canadian post-secondary institution;
  • demonstrated knowledge and experience with the Federal government including, in particular, Global Affairs Canada and international funding institutions (IFIs).


Interested candidates should submit a cover letter and résumé to Roxanne Cantin, Senior Personnel Officer before 4pm on May 31st, 2019 via email to:

CICan is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact me if you require alternative arrangements to submit your application.
We thank all applicants in advance however only those selected for an interview will be acknowledged.

Reasonable Accommodation
We will make every reasonable effort to accommodate prospective candidates under any of the protected grounds of discrimination. Should you need an accommodation, please make the request as soon as possible. If the accommodation is related to a medical or health condition, you may be required to provide confirmation from a medical profession that you require the accommodation.   All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

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