Senior Program Officer, Financial Services

Colleges and Institutes Canada

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February 10, 2020
Ottawa, Ontario, Canada
Job Type


Title: Senior Program Officer, Financial Services
Job status: Full-time
Classification: PS III
Reports to: Controller
Division: Corporate Services
Salary Range: $74,317 to $90,964
Posting Date: February 10, 2020
Closing Date: February 21, 2020
Competition Number: 2020-15

About Us
Located in the heart of the nation’s capital, Colleges and Institutes Canada (CICan) is the voice of Canada’s publicly supported colleges, institutes, cégeps and polytechnics, and an international leader in education for employment in over 25 countries. CICan’s members add over $190B to Canada’s economy annually and contribute to inclusive economic growth by working with industry and community partners to offer more than 10,000 programs to learners in urban, rural, remote, and northern communities.

CICan is an innovative, responsive and entrepreneurial learning organization that values diversity, accountability and transparency and supports the ongoing development of the country’s college and institute system and its people.

Reporting to the Controller, Corporate Services, the Senior Program Officer, Financial Services is responsible for the development, planning and monitoring of complex activities, projects and/or programs. This may include the development and implementation of related work plans and budgets, with the approval of the responsible Manager/Director.

The incumbent provides guidance and direction to staff in the financial management of assigned projects and programs including the preparation of project or program budgets and reports for funding agencies. The Senior Program Officer, Financial Services is the content specialist for those assigned activities, projects and/or programs and may be asked by the Controller to design and implement other activities, projects and/or programs.

The work of the Senior Program Officer, Financial Services is reviewed by the Controller, Corporate Services based on objectives and work plans set annually.

General Expectations:
• play a leadership, consulting and problem-solving role with members, partners, senior officials, funding agencies, stakeholders and Colleges and Institutes Canada staff in relation to finance;
• interact effectively with Colleges and Institutes Canada staff, senior and administrative staff from member institutions, government, partners, and funding agencies and maintain these important relationships;
• advise senior management of emergent issues and major challenges with the activities, projects and/or programs assigned;
• ability to function with a significant level of flexibility and autonomy, performing various and complex tasks of a responsible professional and often confidential nature;
• take initiative and innovate;
• have a thorough understanding of Colleges and Institutes Canada’s goals and objectives, as well as of all programs and services;
• have a thorough understanding and knowledge of accounting principles, Colleges and Institutes Canada’s financial policies and procedures and accounting software;
• have an understanding of how member institutions manage project budgets;
• ability to work within a team environment and recommend results-based solutions;
• sound judgment and tact;
• take initiative in solving problems within the frameworks defined for each activity, project and/or program;
• making efficient and effective decisions as required for the sustainable development of the activities, projects/programs assigned;
• prioritize and organize work effectively and efficiently under pressure and tight deadlines;
• treat everyone fairly and equitably and maintain high ethical standards;
• perform duties in accordance with Colleges and Institutes Canada’s competencies, values and code of ethics;
• be able to travel domestically, and occasionally internationally.

The Senior Program Officer, Financial Services will:
• assist, as required, in the preparation of the corporate budget, including project revenue estimates for Colleges and Institutes Canada’s human resources and overhead entitlements;
• provide, as necessary, guidance and direction to staff in the financial management of assigned Colleges and Institutes Canada projects and programs and assist as required with report preparation for funding agencies;
• conduct research and prepare financial elements of assigned proposals and project/program budgets;
• input assigned project budgets and in-kind contribution into the financial system;
• review expense reports to ensure compliance with Colleges and Institutes Canada’s Travel Policy, Treasury Board Guidelines and other funders guidelines;
• provide, as required, input for the implementation of new processes and report formats on the computerized accounting system;
• work closely with the Controller and auditors, on assigned financial audits;
• prepare various financial and statistical reports and analyse as requested by the Controller and others;
• work closely with field office finance officers to process field office and college reports on assigned project activities and bring any anomalies to the Controller’s attention;
• oversee and support field office finance officers to prepare, monitor and update local office budget and cashflow;
• interface with appropriate funding agencies, as required, and member institutions in the financial management of project/program budgets;
• provide leadership, coaching and training to staff whose responsibilities include the management of project budgets to ensure continuous monitoring and review of those budgets;
• assist in ensuring the consistent application of Colleges and Institutes Canada’s accounting policies and procedures;
• analyse financial reports and contracts, as requested, and verify that all project/program financial and contractual related obligations are met;
• assist with a variety of day-to-day financial processes as required;
• ensure adherence to the Colleges and Institutes Canada Quality Management System in completing assigned tasks;
• as assigned, participate and contribute to capacity building workshop presentations and information sessions for member institutions;
• perform other related duties as may be assigned from time to time.

Minimum Requirements
Education and Experience
• graduate from a post-secondary institution;
• a minimum of five (5) years’ experience in finance and/or accounting;
• significant experience and competence in the area of project budget development;
• experience providing training/coaching in financial and accounting processes, including budget development, monitoring and analysis;
• experience working with various accounting systems (e.g. Sage PFW) and databases;

• understanding of the college system in Canada;
• demonstrated leadership capabilities especially as it relates to staff training, problem solving and dealing with sensitive and political realities;
• high degree of organizational, interpersonal and communication skills;
• ability to work effectively and co-operatively with other staff;
• ability to work collaboratively and cross-culturally with a variety of stakeholders and at various levels of organizational hierarchy;
• excellent research and analytical abilities, especially as they relate to financial analysis;
• ability to interact with staff as well as with members and external agencies;
• ability to be diplomatic and demonstrate confidentiality;
• fluency in both written and verbal English and French;
• demonstrated ability using Microsoft Office Suite (advanced Excel).

Core Competencies
Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.

Desirable Requirements
• professional experience acquired through working directly for a college, a Cégep, a technical institute, a national or international association or agency;
• knowledge of results-based management.

The Perks
• A complete benefit package
• Generous group RRSP contributions
• Great work environment with flexible hours
• 4 weeks vacation
• Time off with pay between Christmas and New Years
• Summer hours
• Generous paid time off package including paid sick time, medical/dental appointment leave and family sick leave)
• Corporate discounted gym membership
• Professional development opportunities
How to Apply
Interested candidates should submit a cover letter and résumé to Kim Royer, Manager, Human Resources before 4pm on February 21, 2020 via email to:

CICan is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact me if you require alternative arrangements to submit your application.

CICan provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise me if you require any accommodation.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

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