Senior Program Officer, Projects

Colleges and Institutes Canada

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Published
March 11, 2020
Location
Ottawa, Ontario, Canada
Job Type
Annual Salary
$74,317 to $90,964
Closing Date

Description

Located in the heart of the nation’s capital, Colleges and Institutes Canada (CICan) is the voice of Canada’s publicly supported colleges, institutes, cégeps and polytechnics, and an international leader in education for employment in over 25 countries. CICan’s members add over $190B to Canada’s economy annually and contribute to inclusive economic growth by working with industry and community partners to offer more than 10,000 programs to learners in urban, rural, remote, and northern communities.

CICan is an innovative, responsive and entrepreneurial learning organization that values diversity, accountability and transparency and supports the ongoing development of the country’s college and institute system and its people.

ImpAct Partnership Services is a new organization-wide unit, inspired by the Strategic Plan, 2019-2024, to facilitate members’ collaboration in creating and strengthening social infrastructure (foundational services and structures that support the quality of life of a nation, region, city or neighbourhood) in Canada and to create new partnerships with external stakeholders from the public, private and not-for-profit sector to further the impact of the college and institute sector on Canada’s commitment to the UN 2030 Agenda

The overall aims of Impact Partnerships are to:

1. Amplify and scale up member institutions’ contributions to social infrastructure, such as social and economic inclusion and ecological sustainability.

2. Encourage collaboration among members and build deep and sustainable new relationships with external stakeholders, in particular with the private sector, to scale up the impact of cross-institutional collaboration.

CICan ImpAct will maximise student engagement and foster internal collaboration to maximize domestic and international networks, expertise and experience. In this way we can contribute more meaningfully to the UN 2030 Agenda and the 17 Sustainable Development Goals (SDGs).

Knowledge and Skills

Qualifications

  • demonstrated understanding of the Canadian college sector;
  • demonstrated leadership, decision-making and problem-solving capabilities;
  • high degree of organizational, interpersonal and communication skills;
  • solid organizational skills including attention to detail, timeliness and multitasking skills;
  • strong writing and copy-editing skills in French
  • fluency in both written and verbal French and English;
  • excellent communication skills;
  • ability to exercise discretion and professionalism and work collegially with team members;
  • excellent research and analytical abilities, especially as they relate to financial analysis;
  • demonstrated ability using Microsoft Office Suite (advanced Excel); SharePoint; MS Teams platform.

Core Competencies

Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.

Desirable Requirements

  • Project Management Professional (PMP) certification is a plus
  • Direct study or work experience in a Canadian college, institute, polytechnic or Cegep is desirable
  • Knowledge of and passion for the Sustainable Development Goals and climate change policies and practices

The Perks

  • A complete benefit package
  • Generous group RRSP contributions
  • Great work environment with flexible hours
  • 4 weeks vacation
  • Time off with pay between Christmas and New Years
  • Summer hours
  • Generous paid time off package including paid sick time, medical/dental appointment leave and family sick leave
  • Corporate discounted gym membership
  • Professional development opportunities

Duties and Responsibilities

Reporting to the Manager, ImpAct Partnership Services, the Senior Program Officer is primarily responsible for the planning, implementing, monitoring, controlling, reporting and budgeting of funded SDG-driven collaborative projects. An additional core responsibility includes engaging with key staff at all levels in member institutions, project and program stakeholders, including federal government officials and industry partners. The SPO provides supplementary support and guidance to the entire ImpAct Partnership Services team in a financial, administrative and event organization capacity.

The work of the Senior Program Officer, Projects is reviewed by the Manager, ImpAct Partnership Services, based on objectives and work plans set annually.

General Expectations:

  • play a consulting and problem-solving role with members, partners, senior officials, funding agencies, stakeholders and Colleges and Institutes staff;
  • interact effectively with CICan staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;
  • ability to function with a significant level of flexibility and autonomy, performing:
  • various and complex tasks under pressure with attention to detail;
  • prioritize multiple tasks and demands simultaneously;
  • sound judgment, tact and diplomacy;
  • ability to work effectively and efficiently within a team environment and maintain cordial and respectful relationships;
  • make efficient and strategic recommendations;
  • troubleshoot as required and provide innovative problem-solving solutions within the framework of the assigned program, project or activity;
  • have a thorough understanding and knowledge of accounting principles, Colleges and Institutes Canada’s financial policies and procedures;
  • treat everyone fairly and equitably and maintain high ethical standards;
  • have a good understanding of CICan’s goals and objectives, as well as its programs and services;
  • have a thorough understanding of the unit’s short term and long-term objectives;
  • perform duties in accordance with CICan’s competencies, values and code of ethics; and
  • be able to travel domestically.

The Senior Program Officer, Projects will:

  • Plan, coordinate and implement all project activities, in collaboration with the Project Office, Partnerships and Projects;
  • Design and maintain project and program operational processes using information and data management systems;
  • Track deliverables and support funded projects and participants in the development of their work plans and activities;
  • Foster and maintain the ImpAct community of practice and ensure that CIConnex entries are maintained and expanded;
  • Contribute to the development of communication tools including a regular communication with the ImpAct community of practice, the web page, reports, presentations and social media;
  • Ensure that all deliverables are on-time, within scope and within budget;
  • Develop and update budgets for each funded project, in compliance with Canadian Partnership division expectation and approaches, and with CICan finance staff;
  • Manage changes to project scopes, project schedules and project costs using appropriate verification techniques;
  • Measure project performance using appropriate tools and techniques;
  • Liaise with program and project partners and stakeholders on a regular basis;
  • Perform risk management to minimize project risks;
  • Prepare payment requests to consultants and expense reports ensuring proper account codes used and/or identifying inconsistencies and irregularities;
  • Provide the Manager and other divisions and teams with statistical and data reports as required;
  • Verify that financial transactions comply with CICan policies and all relevant contractual obligations as well as funder obligations (Treasury Board Guidelines) are met;
  • Prepare agendas, minutes, reports and related documents as well as ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the Manager;
  • Draft/review contracts with consultants and partners and monitor deliverables and contract requirements;
  • Attend conferences and events as required;
  • Perform other related duties as may be assigned from time to time

Education

  • graduate from a post-secondary institution, preferably a college, or an equivalent combination of education and experience;
  • 2-3 years work experience in project management;
  • experience in the preparation of various reports including financial reports for projects, and in reconciliations etc.;
  • experience in strategic planning, preferably as it relates to project/program operations;
  • proficient in managing information and administrative processes, with at least 2-3 years work experience

How to Apply

Interested candidates should submit a cover letter and résumé to Ossama Mazbouh, , Human Resources Generalist before 4pm on March 25, 2020 via email to: omazbouh@collegesinstitutes.ca.

CICan is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact me if you require alternative arrangements to submit your application.

CICan provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise me if you require any accommodation.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted

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