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5 Jul 2018

Management Program Director, Office of Indigenization

Justice Institute of British ColumbiaAnywhere

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Job Description

Justice Institute of British Columbia:

 

The Justice Institute of British Columbia (JIBC) is Canada’s leading public safety educator – a public post-secondary educational institution that has earned a worldwide reputation for excellence and innovation. JIBC educational programs and services are delivered to government agencies, community organizations, private corporations and the general public in communities throughout the province and around the world. Each year, the JIBC’s distinctive educational learning model attracts an average of 32,000 students, many of whom return as students throughout their careers.

Position Summary:

In support of the JIBC’s mission and vision, Strategic and Education Plans, the primary purpose of this position is to direct, manage, and undertake activities to advance Indigenization and Aboriginal education/services at the Institute in collaboration and coordination with Schools and Offices. As a pan-institute service unit, this position also oversees curriculum development activities that are undertaken with program faculty and staff to enhance Indigenization of curriculum; facilitates institutional approaches to strengthen responsiveness to Aboriginal learners, communities, and organizations; and coordinates and manages special events.

This position requires management and leadership skills; knowledge of adult education, instructional skills, online and face-to-face curriculum design and development; business development skills; and strong relationship development, facilitation, and organizational abilities. Included in this role is contributing to strategic planning, setting of key performance indicators and measurable goals for the Office, financial management, staff and faculty recruiting and supervision, project management and co-chairing the Aboriginal Education Advisory Council to the Office of the President.

Primary Responsibilities:

Institutional Indigenization

  • Develops and monitors work plans including Local Operating Plans, project plans or other tools to help guide and support the implementation of the Indigenization Plan.
  • Manages the design, implementation, and delivery of various Indigenization initiatives and activities.
  • Provides leadership, advice, and support to employees regarding Aboriginal protocol and practices.
  • Identifies and recommends opportunities for strategic and operational alliances throughout the province and assists employees in developing relationships with Aboriginal communities and organizations.
  • Establishes and maintains positive relationships with other post-secondary institutions specific to Aboriginal education, Indigenous communities and organizations, government ministries and funding agencies.
  • Acts as a leading resource person in matters of Indigenization, Aboriginal education, Aboriginal learners and policy and procedure related to same.
  • Manages the Aboriginal Education Advisory Council including meeting scheduling and facilitation, membership, consultations and follow-up.
  • Contributes to the Schools/Divisions overall direction and operations through leadership team meetings, staff meetings and general interactions with division personnel and the Deans.
  • Facilitates, coordinates, and implements various activities and approaches to foster awareness and understanding of Aboriginal history, cultural practices, traditions, ways of knowing, and knowledge.
  • Monitors business/sector trends and contributes to Institutes business approaches.

Management, Supervision and Leadership

  • Manages the performance of employees including: hiring, training, coaching, disciplining, and if necessary, terminating.
  • Oversees ongoing staff development.
  • Arranges and facilitates meetings and other collaboration of personnel (internal and external) to accomplish work requirements.
  • Utilizes effective project management to manage institutional contracts and relationships internally and externally.
  • Identifies potential and maintains existing relationships including client-relationship management in collaboration with Schools.

 

Business Development

  • Develops and implements plans to increase aboriginal student enrollments, retention and successful completion of training, and contracts in collaboration with Schools and the Office of Student Affairs.
  • Undertakes external relations activities with Schools and the President’s Office.
  • Develops other revenue streams as appropriate in consultation/collaboration with Schools and the VPA.
  • Establishes and maintains effective relationships with a variety of external contacts including individuals, organizations, agencies, and government ministries.
  • Secures agreements for the delivery of educational offerings as required.
  • Consults with and interviews prospective faculty/staff for contract activity in collaboration with Schools and participates in faculty selection processes as requested.
  • Prepares hiring documentation, contracts, course development agreements, and instructional agreements for the review and approval of the Vice President Academic.
  • Supervises day-to-day activities of direct reports, providing guidance.
  • Ensures that all contract-related requirements are carried out as needed.
  • Ensures the implementation of effective regular communication mechanisms.
  • In collaboration with the Office of Applied Research and Graduate Studies and the Schools,

seeks opportunities for Indigenous initiatives and research projects, participates and/or manages any projects Identifies, recruits and oversees research associates as required.

 

Finance and Administration

  • Develops and manages draft annual budgets and reports on variances/forecasts for assigned areas of responsibilities.
  • Develops, manages and reports on external funding projects to external funding providers as required.
  • Deploys resources to ensure financial objectives for activities are met.
  • Monitors revenues and expenses and related financial matters.
  • Reviews and comments on discrepancies related to monthly general ledger reports.
  • Reviews and approves invoices, time sheets, expense claims, and leave forms within areas of responsibility.
  • Develops and contributes to business practices and processes necessary for effective operations.
  • Utilizes JIBC project management methodology and prepares/maintains required documents.
  • Monitors and reports on programming opportunities.
  • Collaborates with Institutional Research for data reporting/requests.

Additional Responsibilities

  • Establishes and maintains effective internal working relationships throughout the JIBC and seeks opportunities to collaborate in support of indigenization and the Indigenization Plan.
  • Leads planning, development, organizational and problem solving activities related to the Office effectively addressing administrative, operational and management matters.
  • Instructs applicable Aboriginal-focused courses as required.
  • Facilitates Aboriginal education/services presentations as required.
  • Participates in relevant JIBC committees.
  • Participates in community-based committees/working groups.
  • Travels occasionally on business development or for marketing/recruiting events and represents JIBC at provincial and national conferences.
  • Performs other related duties as assigned.

Financial:

  • Develops annual budget for Vice President Academic’s review and approval. Monitors and manages budget on an ongoing basis, explaining variances and providing forecasts. Develops, manages and reports on external funding projects to external funding providers as required.

 

Staffing:

Direct: All aspects of supervision for the term Program Manager and .4 Program Planner.

Qualifications:

Academic:

A Master’s degree (or near completion) in a related discipline; may include, but is not restricted to education, curriculum and instruction, distributed learning, educational technology, social science.

Related Experience:

A minimum of five years’ relevant experience in adult education, curriculum and/or program delivery with Aboriginal learners and organizations including project management, with extensive in-depth knowledge of cultural protocols, history and ways of knowing of Aboriginal peoples.

Other Knowledge/Training:

    • Knowledge and experience in curriculum development processes, adult education principles, and multiple content delivery models.
    • Knowledge of the TRC Calls to Action and related recommendations to the context of post-secondary education.
    • Current with latest developments and trends in Aboriginal education and Indigenization of curriculum.
    • Knowledge of BC Nations and Indigenous organizations.
    • Demonstrated ability to lead teams and build rapport and trust.
    • Demonstrated ability to manage a number of projects/timelines and workloads simultaneously to effectively meet objectives and deliverables.
    • Demonstrated ability to exercise judgment and sensitivity when working with complex issues
    • Proven ability to market programming and write proposals.
    • Proven experience and success in Aboriginal education administration.
    • Demonstrated ability to exercise sound judgement, problem solve and work with complex issues
    • Excellent technical writing and editing skills.
    • Excellent interpersonal and communication skills.
    • Experience in applying research findings/leading practice for indigenization into curriculum.
    • Exceptional customer service skills including a working knowledge of quality improvement systems.
    • High level of computer literacy in Microsoft Office.
    • Positive, energetic and enthusiastic; a proven relationship builder with a collaborative work style who can also take initiative and work independently.
    • Demonstrated commitment to high standards in culturally appropriate curriculum and Aboriginal learners’ experiences, and service to Aboriginal organizations and communities.
  • Occasional travel is required.

The salary range for this position is $90,500 to $100,600 per annum.

Please submit a resume and covering letter quoting Competition #18-51 via email at hr@jibc.ca by July 20, 2018.

For further information, please contact Colleen Vaughan, Vice-President, Academic at 604-528-5795 or via email at cvaughan@jibc.ca.

 

 

Job Categories: Full-time. Job Types: Management. Salary: 80,000 - 100,000.

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